EXHIBITOR MOVE IN INSTRUCTIONS
SHOW DAYS AND HOURS
RV SHOW - January 19th - 27th
CRAFT SHOW - January 30 - February 3rd
9:00 AM to 5:00 PM daily.
PLEASE NOTE: ARIZONA IS ON MOUNTAIN TIME
RV CAMPSITE INFORMATION
LOCATION: Campsites will be situated on or adjacent to the show grounds.
ARRIVAL: You may move on your campsite on:
RV SHOW - Wednesday, January 16th thru Friday January 18th
CRAFT SHOW - Monday January 28th or Tuesday Jamuary 29th
(Note: Exhibitors camping with us for both shows may stay on campsite between shows)
ELECTRICAL All campsites are supplied with a basic electric hook-up (30 AMPS) during the show.
You may or may not not be hooked up to a permanent water supply. Our mobile water delivery vehicle will fill your tank. We will advise you of the schedule at check-in. There will also be water outlets around the perimeter of the show grounds that you may use if you run low before we are able to top you off.
(Water is a precious commodity in the desert! PLEASE SHOW UP FULL!)
DUMPING OF HOLDING TANKS
A honey wagon will come by to dump your holding tanks. We will advise you of the schedule at check-in.
IMPORTANT! PLEASE NOTE! SHOW UP WITH YOUR HOLDING TANKS EMPTY! Sewage service will not begin until opening day of both shows.
Mobile propane service is not available during the show. Unless you will be able to pull out during the show to re-fill, expect to make it on the propane in your RV upon arrival.
Please make sure that you clean up after your pet immediately during the show.
NOTE: use surge protectors! Management not responsible for any electrical damage to equipment or vehicles during show.
HOW TO FIND THE SHOW
Coming from the West, take the first Quartzsite exit (Exit 17) and turn right. Go down and make a left on the frontage road at Love‘s truck stop. Follow this frontage road until you come to the traffic light at Hwy 95. Turn right and go about 250 yards and look for our big white sign at the entrance. From the East, take the first Quartzsite exit (Exit 19) and make a left. Go back over freeway and continue to the first stop. Make a right. This is Kuehn Road. Take Kuehn 1 mile to the signal at Hwy 95. Make a left and go about 250 yards and look for our big yellow sign at the entrance. Make a right into the parking lot. There will be signs or someone there that will direct you to the check-in area. Please do not cut across our parking lot as we will have just lined it.
DELIVERY AND SET UP OF EXHIBITS
Exhibits may be delivered and/or set up on the following dates and times;
RV SHOW Wednesday, Thursday or Friday, January 16th thru Friday January 18th
9:00 AM – 5:00 PM
CRAFT SHOW Monday January 28th or Tuesday January 129th
NOTE: USE SURGE PROTECTION EQUIPMENT ON ALL TVs, CREDIT CARD MACHINES, COMPUTERS OR ANY OTHER ELECTRONIC EQUIPMENT. QZ SHOWS NOT RESPONSIBLE IF DAMAGED.
EXHIBIT SHIPPING & RE-SHIPPING - Please read this carefully!
VERY IMPORTANT! VERY IMPORTANT! All incoming shipments must have your company name as on your contract along with your booth number. If you are a “MIDWAY” exhibitor, just put “MIDWAY” instead of booth #. Make the “Ship To” your company name, (AS ON CONTRACT) C/O The Quartzsite RV Show, 700 S. Central, Quartzsite, Arizona 85346. PREPAY ALL CHARGES. Please schedule your shipments to arrive no sooner than Monday, January 7th. Unless someone from your company is there to receive your shipment, all shipments are received as-is. We will sign for your shipment but will not be responsible for any shortages. We will store your shipment until you arrive.
Do not ship anything by US MAIL!. All mail is automatically returned to sender unless you have a P.O. Box in Quartzsite. There is no “General Delivery”.
If you are shipping anything back at the close of the show, it is your responsibility to arrange for the carrier to pick it up the Monday or Tuesday after show closes. You must also package, apply labels & supply a completed Bill of Lading for that shipment. See (Big) Bob Mabry at the freight tent to coordinate these shipments. All outgoing shipments are freight collect.
BUSINESS LICENSE AND RESALE PERMIT INFO
The Town of Quartzsite requires a vendor permit for all exhibitors, regardless of whether you are selling retail of simply displaying. The vendor license fee is $50.00 and is valid through June 30th. I have included a copy of their form with this move-in package. You will also be required to have a valid resale permit for the state of Arizona if you are selling retail. This permit is $12.00. You can call 928-927-4333 and request a form be mailed. Neither of these permit costs are included in your exhibit fee. If you are a food related exhibitor, you can contact the La Paz County Health Department at 928-669-1100 for information and regulations. If you are a food concession you must also contact the QZFD @ 928-927-6556 . Contact QZFD first.
If you prefer, you can wait until you arrive in Quartzsite and then go over to the Town Hall and wait in a long line to take care of these necessary licensing requirements however I recommend that you take care of it beforehand. They will be at the show to check for permits.
If you have any questions regarding the local permits, please contact the Town of Quartzsite, directly at (928) 927-4333 as soon as possible.
Note: Send permit payments & forms directly to:
The Town of Quartzsite
Quartzsite, AZ 86346-2812
Att: Vendor Permits